The Purpose of the form is for each accredited SDP offering Skills Programmes to provide vital learner information required by the QCTO to perform its Quality Assurance Function for each learner that achieves a Skills Programme. These Quality Assurance functions include QA Monitoring, Assessment Assurance and Certification of each learner.
Format of this Form #
The form contains Three (3) Sheets:
Sheet 1 This sheet is named “Instructions”
Sheet 2 This sheet is named “Implementation Plan”
Sheet 3 This sheet is named “Learner Data & Achievement” – copy and paste this from the View on your site
Instructions #
SECOND SUBMISSION: #
1. This form must be completed and submitted in two (2) stages per batch of learners per skills programme offered. At no stage should the sheets in this spread sheet be separated. They must be submitted with the Folder Name: >YYYYMMDD< Conservation Exposure Education and Training< Stage 2. Do not PDF this spreadsheet at any time.
2. The second stage is to complete the final FISA results on Sheet 3 (Columns AL – AN), as per assessment standards indicated in each Skills Programme document, and submit to the QCTO within 21 working days of the FISA being conducted, administered, marked/assessed and moderated by the SDP. Should there be any late enrolled learners (after Day 5 of enrolments, and therefore not on 1st submission to the QCTO), such learners may be added in red below on Sheet 3.
3. With the 2nd submission (final FISA results), the following must be submitted at the same time in order to be processed. Failure to do so within 21 working days of the FISA being conducted will result in learners not being certificated:
*FISA QA Verification Report (Sections A – D completed by the SDP)
*A copy of the FISA instrument AND marking guide/rubric/memo used
4. This second submission must be checked by the Head of the Institution by completing the blocks below, confirming that all information submitted is correct. Completed spread sheet with final results must be submitted to SPResults@qcto.org.za
5. The QCTO has the right to conduct quality assurance monitoring of the training, including the verification of results submitted at any time. The QCTO may request the evidence of any enrolled learner to be submitted as part of the validition process after the submission of learner results. Such a request must be adhered to within 48 hours.
6. This form must be populated using the correct Input Format as per the “QCTO DATA LOAD SPECIFICATIONS for Skills Programmes” Document
Below is the email template with built-in reminders:
Click here to draft Submission 2 emailDownload the Learner Enrolment Sheet here: (You should be updating the one you sent with the FIRST submission)